top of page


Co-creating Employee-Centric Office Spaces for the Future of Work

user research | co-creation | facilitation |implementation


In this project, our aim was to revolutionize the office spaces at Beamex to meet the evolving needs of employees and foster effective collaboration.  With a focus on future work trends and the organization's rapid growth, we recognized the need to rethink and optimize space utilization. To achieve this, we engaged in extensive co-creation with employees and leaders, ensuring that the solutions we developed for the Beamex Campus were tailored to their specific needs and aspirations.

Beamex Experience - Frame 665 (1).jpg
Shaping Beamex campus: Text




HR director


user research

data analysis

workshop facilitation

concept design

keynote speaking


co-creation workshops


6 months

Shaping Beamex campus: List



Our first step was to define the problem. We discovered that the current office spaces were inadequate and did not effectively cater to the employees' needs. Space constraints and a lack of appealing amenities were discouraging employees from utilizing the office environment. To gain deeper insights, we conducted interviews, surveys, and trend forecasting to understand the requirements of the workforce.

BE Presentations - Frame 728.jpg
BE Presentations - Frame 725 (1).jpg


Armed with valuable user insights, we engaged in co-creation sessions with employees. By involving them in the design process, we ensured that their voices were heard and their ideas incorporated. Through these collaborative sessions, I identified key design drivers that would shape the future office spaces, focusing on elements such as flexibility, collaboration, and well-being.


To bring the envisioned concepts to life, we built a demo space showcasing the proposed solutions. This prototype allowed us to gather feedback from employees and refine our designs further. We also implemented a testing period to evaluate the effectiveness of the new solutions in real-time, ensuring that they aligned with the desired objectives.

During the testing phase, we conducted surveys to gather employee feedback on their experience in the demo space. This invaluable input helped us fine-tune the design and validate the effectiveness of our proposed solutions. By involving the employees in the process, we ensured that their needs and preferences were integrated into the final design.

BE Presentations - Frame 727.jpg
BE Presentations - Frame 726.jpg


With a solid understanding of the employees' requirements and validated design solutions, we proceeded with gradual implementation of the spatial suggestions. From flexible workstations, transformable spaces for both socializing or collaborating and a Finnish sauna in the courtyard, the concept is currently taking shape at the premises of the organization.

Shaping Beamex campus: Services


By following this iterative process and building upon insights gained at each stage, we successfully designed the Beamex Campus—an employee-centric office space that addresses the evolving needs of the workforce. Through user research, co-creation, and implementation, we have created an environment that promotes collaboration, flexibility, and well-being, ultimately shaping the future of work at Beamex.

Shaping Beamex campus: Text


The biggest challenge is this project was the scattered responsibility of project management internally. It became evident that having a dedicated in-house project manager was crucial to bridge the gap between the external consultant and the organization. We learned the importance of clearly defining the roles and responsibilities and ensuring effective communication within the team. When learning this we could effectively solve the problem but finding the right person for the job was difficult. Having a presence at the office, a designated contact person, clear scheduling, and managing expectations proved vital in handling an organization-wide employee experience project.

Shaping Beamex campus: Text
Shaping Beamex campus: Text
bottom of page